- Business and Operations Support
- Records Management Technician
- NOC #1253
Records Management Technician
Know someone who likes things neat and organized? Who helps people find the information they need? Then they may want to consider opening a file on a career as a records management technician. These individuals keep track of all the important documents that an energy company receives and creates a day.
Energy companies generate and receive a vast number of documents ranging from legal contracts and regulatory approvals to engineering drawings, maps and photos. All these records require filing and retrieval systems to ensure accurate and timely information is available to support business decisions.
Records management technicians set up, operate and maintain systems for collecting, classifying, retrieving and saving electronic and physical records. They support information management in their company by responding to access requests from across the organization. These technicians also protect critical documents from inappropriate access and dispose of data and information that is no longer required.
In large organizations, a records management technician may work within a team with responsibilities divided among several records and IT technicians. Senior technicians often become managers within the function. In smaller organizations, records management technicians may work alone and may be tasked with additional IT, data entry or administrative duties.
I'm interested in a career in
- Sub-sector Exploration and production, Oil and gas services, Pipelines, Oil sands
- Environment Primarily indoor/office work
- Average Salary $47,000 to $75,000
- Education Post-secondary diploma
- Career Demand Stable
When you start in this occupation activities may include:
- Finding and retrieving records in response to information requests.
- Consolidating and converting new files into the company’s standard format.
- Entering data into the company’s records management database.
- Processing records/boxes from field offices that have been forwarded to offsite storage for archiving.
As you advance you may take on additional tasks including:
- Liaising with other departments and building relationships to ensure there is a coordinated approach and cost-effective process in the management of records.
- Coordinating and managing processes to assure records are appropriately distributed, stored, and archived in compliance with internal and regulatory requirements.
- Assisting in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
Education
- Typically a minimum two-year post-secondary diploma related to records management, library studies or archives management is required.
- It is possible to transfer into this role with experience within a company and significant administrative management experience.
Certifications
- Certification is not required as there is no legislation that regulates this occupation currently.
Additional Requirements
- Experience with databases is an asset
- Strong computer literacy including proficiency in Microsoft Word, Excel and PowerPoint
- Specific health and safety certifications may be required, determined by location of work and company requirements
Nature of work and environment conditions specific to oil and natural gas include:
- Minimal or no travel
- Primarily indoor/office work
- Work not physically demanding
You are an analytical thinker – organized, methodical and discrete. You also have strong communication skills, attention to detail and computer literacy including proficiency in Microsoft Word, Excel and PowerPoint.
- Clerical
- Computers and Electronics
- Customer and Personal Service
- Information and Document Management
- Data Entry
- Quality Control Analysis
- Instructing
- Attention to Detail
- Sub-sector Contracted turnaround and maintenance, Engineering, design and procurement, Modular fabrication, Construction, Start-up and commissioning
- Environment Primarily indoor/office work
- Average Salary Equal to oil and gas
- Education Post-secondary diploma
- Career Demand Stable
- Skills Upgrading None
-
Direct
Good news! The skills gained as a records management technician in oil and natural gas are directly transferable to industrial construction and maintenance in energy.
When you start in this occupation activities may include:
- Finding and retrieving records in response to information requests.
- Consolidating and converting new files into the company’s standard format.
- Entering data into the company’s records management database.
- Processing records/boxes from field offices that have been forwarded to offsite storage for archiving.
As you advance you may take on additional tasks including:
- Liaising with other departments and building relationships to ensure there is a coordinated approach and cost-effective process in the management of records.
- Coordinating and managing processes to assure records are appropriately distributed, stored, and archived in compliance with internal and regulatory requirements.
- Assisting in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
Education
- Typically a minimum two-year post-secondary diploma related to records management, library studies or archives management is required.
- It is possible to transfer into this role with experience within a company and significant administrative management experience.
Certifications
- Certification is not required as there is no legislation that regulates this occupation currently.
Additional Requirements
- Experience with databases is an asset
- Strong computer literacy including proficiency in Microsoft Word, Excel and PowerPoint
- Specific health and safety certifications may be required, determined by location of work and company requirements
Nature of work and environment conditions specific to industrial construction and maintenance include:
- Primarily indoor/office work (contracted and turnaround maintenance | engineering, design and procurement | modular fabrication | construction | start-up and commissioning)
- Lower-risk tolerant culture (contracted and turnaround maintenance | engineering, design and procurement | modular fabrication | construction | start-up and commissioning)
- Safety-sensitive environment (contracted and turnaround maintenance | engineering, design and procurement | modular fabrication | construction | start-up and commissioning)
- Transition to a similar level (contracted and turnaround maintenance | engineering, design and procurement | modular fabrication | construction | start-up and commissioning)
- Urban location (contracted and turnaround maintenance | engineering, design and procurement | modular fabrication | construction | start-up and commissioning)
Nature of work and environment conditions specific to oil and natural gas include:
- Minimal or no travel
- Primarily indoor/office work
- Work not physically demanding
You are an analytical thinker – organized, methodical and discrete. You also have strong communication skills, attention to detail and computer literacy including proficiency in Microsoft Word, Excel and PowerPoint.
- Clerical
- Computers and Electronics
- Customer and Personal Service
- Information and Document Management
- Data Entry
- Quality Control Analysis
- Instructing
- Attention to Detail
- Environment Primarily indoor/office work
- Average Salary Equal to oil and gas
- Education Post-secondary diploma
- Career Demand Stable
- Skills Upgrading None
-
Direct
Congratulations! The skills gained as a records management technician in oil and natural gas are directly transferable to petrochemicals and refining.
When you start in this occupation activities may include:
- Finding and retrieving records in response to information requests.
- Consolidating and converting new files into the company’s standard format.
- Entering data into the company’s records management database.
- Processing records/boxes from field offices that have been forwarded to offsite storage for archiving.
As you advance you may take on additional tasks including:
- Liaising with other departments and building relationships to ensure there is a coordinated approach and cost-effective process in the management of records.
- Coordinating and managing processes to assure records are appropriately distributed, stored, and archived in compliance with internal and regulatory requirements.
- Assisting in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
Education
- Typically a minimum two-year post-secondary diploma related to records management, library studies or archives management is required.
- It is possible to transfer into this role with experience within a company and significant administrative management experience.
Certifications
- Certification is not required as there is no legislation that regulates this occupation currently.
Additional Requirements
- Experience with databases is an asset
- Strong computer literacy including proficiency in Microsoft Word, Excel and PowerPoint
- Specific health and safety certifications may be required, determined by location of work and company requirements
Nature of work and environment conditions specific to petrochemicals and refining include:
- Potential for relocation
- Primarily indoor/office work
- Lower-risk tolerant culture
- Safety-sensitive environment
- Transition to a similar level
- Career development fostered/supported
- Urban location
- Potentially unionized
Nature of work and environment conditions specific to oil and natural gas include:
- Minimal or no travel
- Primarily indoor/office work
- Work not physically demanding
You are an analytical thinker – organized, methodical and discrete. You also have strong communication skills, attention to detail and computer literacy including proficiency in Microsoft Word, Excel and PowerPoint.
- Clerical
- Computers and Electronics
- Customer and Personal Service
- Information and Document Management
- Data Entry
- Quality Control Analysis
- Instructing
- Attention to Detail
