Records Management Technician

NOC #12112

  • Environment Primarily indoor/office work
  • Education Post-secondary diploma
  • Average salary $51,000 to $81,000

Career profile

Records management technicians log and track the vast number of traceable documents that energy companies generate and receive every day, including legal contracts, regulatory approvals, engineering drawings, maps and photos.

Records management technicians set up, operate and maintain systems for collecting, classifying, retrieving and saving electronic and physical records. They support information management in their company by responding to access requests from across the organization. These technicians also protect critical documents from inappropriate access and dispose of data and information that is no longer required.

In large organizations, a records management technician may work within a team with responsibilities divided among several records and IT technicians. Senior records management technicians often become managers within the function. In smaller organizations, records management technicians may work alone and may be tasked with additional IT, data entry or administrative duties.

Exploration and production, Oil and gas services, Pipelines, Oil sands, Contracted turnaround and maintenance, Engineering, design and procurement, Modular fabrication, Construction, Start-up and commissioning

When you start in this occupation activities may include:

  • Finding and retrieving records in response to information requests.
  • Consolidating and converting new files into the company’s standard format.
  • Entering data into the company’s records management database.
  • Processing records/boxes from field offices that have been forwarded to offsite storage for archiving.

As you advance you may take on additional tasks including:

  • Liaising with other departments and building relationships to ensure there is a coordinated approach and cost-effective process in the management of records.
  • Coordinating and managing processes to assure records are appropriately distributed, stored, and archived in compliance with internal and regulatory requirements.
  • Assisting in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.


  • Typically a minimum two-year post-secondary diploma related to records management, library studies or archives management is required.
  • It is possible to transfer into this role with experience within a company and significant administrative management experience.


  • Certification is not required as there is no legislation that regulates this occupation currently.

Additional Requirements

  • Experience with databases is an asset
  • Strong computer literacy including proficiency in Microsoft Word, Excel and PowerPoint
  • Specific health and safety certifications may be required, determined by location of work and company requirements

  • Minimal or no travel
  • Primarily indoor/office work
  • Work not physically demanding

You are an analytical thinker – organized, methodical and discrete. You also have strong communication skills, attention to detail and computer literacy including proficiency in Microsoft Word, Excel and PowerPoint.

  • Clerical
  • Computers and Electronics
  • Customer and Personal Service
  • Information and Document Management
  • Data Entry
  • Quality Control Analysis
  • Instructing
  • Attention to Detail